PRIVACY STATEMENT [Last updated: May 2018]
The European Union’s General Data Protection Regulation (GDPR) takes effect on May 25. The GDPR requires companies and site owners to be transparent about how they collect, use, and share personal data. It also gives individuals more access and choice when it comes to how their own personal data is collected, used, and shared. This Privacy Statement describes the ways in which we, Shortcut, collect, hold and use information about individual persons who visit our website or have some type of business connections with us, and also provides other relevant disclaimer information. Please read it carefully.
Shortcut respect privacy and acknowledge that there are certain rights related to any personal information we collect. We will not collect or maintain your data without your consent.
At Shortcut, we usually collect personal information directly from you, thought direct talks, over the phone, or by email. Our services may also collect information through your interaction with Shortcut websites, social sites and applications, such as our recruitment tool. In our recruitment tool you will be required to provide personal information when you create a profile and log in credentials. Instead of having to type in your personal information, some of theme functionalities may allow you to use third-party authentication tools, such as Facebook, Twiter, Google and Linkedin to populate certain fields. Using one of the social media authentication, you allow us to receive your personal data and other information that is accessible through these tools. This information may be incorporated in your profile. We encourage you to also review the social provider’s privacy and any terms and conditions. As a candidate, your curricula vitae (CV) will be considered as part of your register. In general, we will use your personal data for the process of providing to you the services you may have requested us, and/or during the lifecycle or your employment. These uses may include, but are not limited to, using your personal information for insurance or workplace claims, payroll, or providing information to customers who are seeking to fill an employment position that matches your profile. IT includes sharing your CV with potential clients. We may use personal information to allow your participation in live social media feeds. If you choose to participate, your public username may be displayed on the sites along with your post, including, but not limited to, images, contents and videos. We may use your contact information to send you e-mail messages about Shortcut (e.g. marketing campaigns, feedback satisfaction, new products) or job postings that fit your profile. You may ask us to cancel this messages. Each notification will provide instructions on how to opt out of receiving similar messages.
In order to improve our internal processes or to provide marketing or legal reports (requested by law) we may collect and share some personal information.
We do not sell or trade personal information to third parties.
YOUR INFORMATION AND YOUR RIGHTS
If you are based within the EEA (which means all the EU countries plus Norway, Iceland and Liechtenstein) or within another jurisdiction having similar data protection laws, in certain circumstances you have the following rights:
- the right to be told how we use your information and obtain access to your information;
- the right to have your information rectified or erased or place restrictions on processing your information;
- the right to object to the processing of your information e.g. for direct marketing purposes or where the processing is based on our legitimate interests;
- the right to have any information you provided to us on an automated basis returned to you in a structured, commonly used and machine-readable format, or sent directly to another company, where technically feasible (“data portability”);
- the right to withdraw that consent subject to legal or contractual restrictions where the processing of your information is based on your consent;
- the right to object to any decisions based on the automated processing of your personal data, including profiling; and the right to lodge a complaint with the supervisory authority responsible for data protection matters.
If you request a copy of your information you may be required to pay a statutory fee. It will be given to you the ability to review and update the provided personal data. So, if we hold any information about you which is incorrect or if there are any changes to your details, please let us know by so that we can keep our records accurate and up to date.
If you withdraw your consent to the use of your personal information for purposes set out in our Privacy Notice, we may not be able to provide you with access to all or parts of our website, applications, and services.
We will retain your personal information for the duration of our business relationship and afterwards for as long as is necessary and relevant for our legitimate business purposes, in accordance with the Shortcut Retention, Marking and Destruction Policy or as otherwise permitted by applicable laws and regulations. Where we no longer need your personal information, we will dispose of it in a secure manner (without further notice to you).
SHARING YOUR INFORMATION
In order to improve our internal processes or to provide marketing or legal reports (requested by law) we may share some personal information. We will only share personal information if requested by law. We do not sell or trade personal information to third parties for marketing purposes.
We may share your information with third parties which process information on our behalf (e.g. internet service and platform providers, payment processing providers), any third party in order to meet our legal and regulatory obligations, including statutory or regulatory reporting or the detection or prevention of unlawful acts; professional advisors and auditors for the purpose of seeking professional advice or to meet our audit responsibilities; another organisation if we sell or buy (or negotiate to sell or buy) any business or assets and Government departments or Public Organizations where reporting is mandatory under applicable law.
Email messages (and any files attached) may contain confidential information or privileged material, and is intended only for the individual(s) named. If you are not in the named addressee, you should not disseminate, distribute or copy received e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete it from your system (includind files attached). WARNING: Computer viruses can be transmitted via email. The recipient should check email messages and any attachments for the presence of viruses. The organization accepts no liability for any damage caused by any virus transmitted by email. Email transmission cannot be guaranteed to be secure or error-free, as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. The sender, therefore, does not accept liability for any errors or omissions in the contents of email messages which arise as a result of email transmission.
LINKS TO OTHER SITES
This Privacy Statement applies only to this website, and not to websites owned by third parties. We may provide links to other websites which we believe may be of interest to our visitors. We aim to ensure that such websites are of the highest standard. However, due to the nature of the internet, we cannot guarantee the privacy standards of websites to which we link or be responsible for the contents of sites other than this one, and this Privacy Statement is not intended to be applicable to any linked, non-Shortcut site.
SECURITY AND STORAGE INFORMATION
Personal data will only be kept for as long as necessary to provide you our services, or as otherwise requested by law. It will be removed from our systems when it will be no longer necessary. We will keep your information secure by taking appropriate technical and organisational measures against its unauthorized or unlawful processing and against its accidental loss, destruction or damage. We will do our best to protect your personal information but we cannot guarantee the security of your information which is transmitted to our website, applications or services or to other website, applications and services via an internet or similar connection. If we have given you (or you have chosen) a password to access certain areas of our websites, applications or services please keep this password safe – we will not share this password with anyone. If you believe your account has been compromised, please contact us at firstname.lastname@example.org
If you have any queries about how we treat your information, the contents of this Privacy Notice, your rights under local law, how to update your records, how to obtain a copy of the information that we hold about you, or any suggestion or comments to improve our Privacy Statement, please send an email for email@example.com
You can learn more about the GDPR from the European Commission’s Data Protection page and from this document.